Conference & Incentives
HQ New Zealand provides an unrivalled Destination Management and PCO service in Queenstown. Based here for over 10 years with an inspiring team of experienced and creative Event Managers, HQ New Zealand know all the best local providers, the best procedures and the best way to make the right things happen when they need to.
We have exclusive access to some unique and truly special locations and are up-to-date with all the latest developments. Even if your group has been to Queenstown before, we can always provide new experiences and events.
Our success in Queenstown has allowed us to transfer our programmes and services to all over New Zealand. HQ New Zealand is your C&I and destination management solution in every location.
Use us to look after all or some of the details for your conference or incentive trip to New Zealand and be assured that you will get the best value products and service and you will save time and money.
“Critical to the success of our conference was HQ’s ability to provide a ‘one stop shop’ for destination management, event management and team-building, all from within your organisation, without the need to out-source. This way we were able to rest assured that you knew what was happening each and every step of the way.” - Solvay Pharmaceuticals
Planning and delivering a successful event in a different location requires local knowledge, trusted supplier relationships, clear communication and a strong, diverse team. HQ New Zealand becomes your headquarters on the ground providing all these things and more.
Talk to us as early as possible in your planning to take out the guesswork and handover the legwork.
"Thank you to the team at HQNZ, for helping make our annual conference such a huge success in Queenstown. The team performed in a truly professional manner and were a pleasure to deal with. It certainly makes my job as conference co-ordinator so much easier with the type of support your team provided. Not only did the team exceed with the theming and co-ordination of every event, but they related well with our delegates and nothing was too much effort.” Janette Lewis, Sales and Marketing, Fletcher Aluminium
A good way to decide which New Zealand location will suit your C&I group best is to look at a sample itinerary. These give a quick and enticing overview of what you can expect to have available at a destination and some of the ‘must-do’ events.
Contact any of the team at HQ New Zealand to request a sample itinerary for any New Zealand destination specifying whether your event is a conference or incentive. To view a sample itinerary of a Queenstown conference, please click on the MORE INFO button below.
With the multitude of fantastic activities on offer all over New Zealand, it’s hard to know where to start when organising a special day for your conference or incentive group.
The HQ New Zealand team know every group activity and adventure both in Queenstown and other major centres. How long they take, what’s involved, which suit corporate groups, what contingencies need to be in place and the best spot for lunch. We can carefully combine different activities into a unique programme that will treat your group with the reward they deserve and fit your time and budget restraints.
“I just have to go on record to say that you guys did an awesome job! I told the girls that for me, this was the most enjoyable programme I've ever worked on on-site. The 3 separate programmes running at different hotels meshed perfectly, and you did spectacularly well to coordinate helicopters, planes, coaches and staff as you did. There's no doubt we'll be suggesting Queenstown as a fantastic destination for our clients and as soon as we sell the destination again, we'll be coming back to HQ for your expertise, imagination, professionalism and sense of fun.” Dianne Wright, MD, Above and Beyond.
When you really want to show your team how much they are valued, an HQ New Zealand off-site or marquee dinner event provides the perfect opportunity to inspire them and to experience more of a destination. They are the perfect choice for a gala dinner or awards evening.
HQ New Zealand knows all the available sites and venues and which will work best for your group. Why not combine an activity with your marquee or off-site dinner event? Imagine arriving to dinner by helicopter or jetboat, a little target-shooting during pre-dinner drinks in a mountain wilderness, or a relaxed wine-tasting conducted by a local wine-maker.
“You certainly delivered on all your promises of three fantastic dining experiences. The organisation of your team was superb – well-planned and efficiently run – and the theming of each venue was to a highly professional standard providing for a truly authentic encounter.” Wayne Becker, General Manager, ING (NZ) Ltd
HQ New Zealand stunts bring daredevil adrenalin action to your event using our skilled stunt people.
It’s a spectacular way to enhance an arrival or standard activity… with cunning options to include your CEO in seemingly death-defying actions.
HQ Conference Design & Customised Event Programmes deliver a powerful message and associated key learnings to the participants.
Avoid losing the conference message in a disparate array of presentations by using our extensive experience in event management, designing conference programs and facilitating leadership and team development programs. HQ New Zealand will bring together all parts of a conference to deliver unreal results.
Available in all locations.
HQ New Zealand can manage all your conference and event registration requirements with our online registration service and conference management facility.
The system is cost-effective, time-saving and simple and safe for delegates to use. It is completely interactive for both the delegate and the conference organiser. Reporting is in real time and accurate and all options can be custom-designed to suit specific requirements.
HQ New Zealand know all the C&I hotels in Queenstown and other major New Zealand centres and we are always happy to offer recommendations and suggestions when you are planning this important aspect of your event.
Book through us to achieve preferential rates and full management of all hotel arrangements, payment and other details.
HQ New Zealand specialise in the supply of uniquely Kiwi gifts, often locally made which make ideal mementos for your guests.
Our teaser items are crazily creative and fun and Welcome Packs are perfect if your team have some spare time in the programme or to assist in planning for pre and post-conference options. Click the "More Info' button for details on our range of iconic Icebreaker merino clothing.
HQ New Zealand’s partner or children’s programmes are imaginative, diverse and managed with your guests’ best interests at heart.
Our experience in a destination ensures that the best operators are used, contingencies are seamless and ‘standard’ isn’t an option.
Our experienced and professional managers can be onsite at your hotel whenever you need them to offer advice, facilitate registrations, provide information and take activity bookings.
Service and smiles are a priority.
From a local kiwi haka to internationally renowned artists, HQ New Zealand has a huge range of entertainment options available, all of which are perfectly tuned for the C&I market.
Use us to source, recommend, book, transport and handle all contractual and payment requirements for successful and seamless performances.
HQ New Zealand can recommend and source the perfect keynote speaker for your conference.
We also have a range of excellent Queenstown celebrities, personalities and business coaches to provide local input and flavour… and to help minimise cost and impact of travel.
From luxury coach transfers to helicopters, HQ New Zealand will provide you with the best rates around as well as managing all transfers on the day and dealing quickly and effectively with any contingencies.
HQ New Zealand can provide professional videographers to accompany your group and record those ‘once-in-a-lifetime’ experiences.
A perfect way to ensure the event is talked about long after everyone is back in the office. Fast edit work and DVD production will deliver a result to screen on the final night.
HQ New Zealand work with a range of photographers to deliver professional photos.
Options can range from group shots against stunning natural backdrops to relaxed candid stills and action-packed snapshots. Mounting and framing services also available.
- Restaurant Dinners
- VIP Transport
- Translation Services
- Plus just about anything else you can throw at us!